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Click
here to view the current Microsoft Outlook Phone Directory User's Guide.
QUICK REFERENCE CARD
To download a Word document of this Quick
Reference Card, click here.
How Do I...
Get to the Phone Directory ?
Navigate to a name in Employee Directory view?
View a phone list?
Sort my Phone List?
View a Contact Window for a name?
Print a phone directory?
Search for an employee's name?
Sort your Employee Directory view?
Send an e-mail message to a contact?
Customize your Phone Directory print settings?
Get to the Phone Directory?
On the View menu, click Folder List to display it. In the Folder List, double-click Public Folders, then
All Public Folders, then Phone Directory. Click either Company Directory or Employee Directory.
(See p. 1 of the Microsoft Outlook Phone Directory User's Guide)
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Navigate to a name in Employee Directory view?
In the Information Viewer, click the tab of the first letter of the name you want to find. Use the scrollbar
if necessary.
(See p. 2-4 of the Microsoft Outlook Phone Directory User's Guide)
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View a phone list?
On the View menu, click Current View, and then click Phone List.
(See p. 4 of the Microsoft Outlook Phone Directory User's Guide)
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Sort my Phone List?
On the View menu, point to Current View, and then click Phone List. Click the column header by which you
want to sort the list. The arrow on the column header indicates ascending or descending order.
(See p. 5 of the Microsoft Outlook Phone Directory User's Guide)
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View a Contact Window for a name?
In the Information Viewer in Employee Directory view, Address Cards view, Detailed Address Cards view, or
Phone List view, double-click the name you want.
(See p. 6 of the Microsoft Outlook Phone Directory User's Guide)
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Print a phone directory?
On the Standard Toolbar, click the Print button, and then in the Print Styles area of the Print dialog box,
click Phone Directory Style. Click OK.
(See p. 7 of the Microsoft Outlook Phone Directory User's Guide)
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Search for an employee's name?
On the Standard toolbar, click the Find button. Type all or part of a name in the Look for box and click
the Find Now button.
(See p. 8 of the Microsoft Outlook Phone Directory User's Guide)
Or type a name in the Find a Contact box in the
toolbar and press .
(See p. 9 of the Microsoft Outlook Phone Directory User's Guide)
Or on the Standard toolbar, click the Find button,
then click the Advanced Find link. On the Advanced Find dialog box, on the Contacts tab, enter your search criteria
(such as a name in the Search for the Word(s) box) and click the Find Now button. More complex searches are
available using the other fields and other tabs.
(See p. 10 of the Microsoft Outlook Phone Directory User's Guide)
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Sort your Employee Directory view?
On the View menu, point to Current View, and then click Employee Directory. In the Information Viewer, right-click
on a vertical line or a letter tab, then click Sort on the popup menu. Choose sort criteria (primary, then optional
secondary), and sort order, then click OK.
(See p. 10 of the Microsoft Outlook Phone Directory User's Guide)
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Send an e-mail message to a contact?
Select the contact's address card. On the Action menu, click New Message To Contact.
(See p. 12 of the Microsoft Outlook Phone Directory User's Guide)
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Customize your Phone Directory print settings?
On the Standard Toolbar, click the Print button, and then choose a Print Style. Click either the Page Setup
button or the Define Styles button to open a dialog box presenting alternate options for formatting, paper size
and orientation, and headers/footers.
(See p. 12 of the Microsoft Outlook Phone Directory User's Guide)
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To download a Word document of this Quick Reference
Card, click here.
Further information is found in the Microsoft
Outlook Phone Directory User's Guide.
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